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Preferred Name Change Policy

(under construction - more coming soon)

 

Policy Statement
Augustana College recognizes that students may choose to identify themselves within the college community with a preferred first name that differs from their legal first name.  Preferred first name will be used across college systems, where feasible. 
 
Policy Requirements
The individual is free to determine the preferred first name they want to be known by, regardless of whether they have legally changed their name. The college reserves the right to remove a preferred first name if it is used inappropriately, including but not limited to, avoiding a legal obligation or for the purpose of misrepresentation. The legal name will continue to be used in college related systems, business processes, and documents such as reporting, financial aid, transcripts, payroll and tax documents, and other records where use of legal first name is required by law or College Policy.
 
 
Definitions:

  • Legal Name – The name that appears on government issued identification.
  • Preferred First Name – A name other than the legal name; may not be used to avoid legal obligation or with the intention to misrepresent.

Scope of Policy

The preferred first name will appear in the following systems:

  • Class Lists - preferred
  • Starfish - preferred
  • Campus Directory (Cosmo) - preferred
  • Moodle - preferred
  • Student ID - preferred
  • Dining & Library (iShare)- consider whether legal, both or preferred
  • Housing

Legal name must appear in the following places:

  • mailings to home (????? was this determined?) 
  • grades (Arches); grading screens; grade reports 
  • transcripts
  • enrollment verfication forms
  • program evaluation
  • financial aid documents
  • tuition, billing and fees

 

How to request a preferred name change 

Students will begin the process through secure login to their Arches account. For additional instructions....

 

Additional Support

Students may also submit a flag in Starfish to request gender-affirming support on campus. After submitting the confidential flag in Starfish, students will be contacted via email by our LGBTQ+ liaison, Dr. Kiki Kosnick, who can provide support and resources. Students should know that raising this notice is confidential and the notice will only be seen by Dr. Kiki and you.

 

Legal Name Change

Students who wish to official change their legal name with the college should visit the Registrar’s Office in Founders Hall in-person. Individuals will need to submit two pieces of current identification with the legal name change visible: government issued photo identification and the name change document (i.e. a marriage certificate, divorce decree, or court document reflecting the name change).