HR Update - November 25th
To keep communication as clear as possible, and archive it for later use, the Office of Human Resources will be sending out updates using this format.
If you have information that you would like to disseminate to all employees, please send that to firstname.lastname@example.org and we will coordinate adding the information to a future HR update.
For now, we would ask that you limit any mass communications to avoid confusion.
Post Thanksgiving remote work guidance
As our students transition to remote learning after Thanksgiving, additional guidance on remote work for non-faculty employees is below. This guidance is projected to extend until the winter break begins on December 24th.
1. Cabinet members will be in contact with any offices where open offices are expected and the level of staffing expected. For offices that will not be open, contact information should be provided on voice mails and on office doors.
2. Employees who can work remotely should work with their supervisor about work expectations for remote work and how important work outcomes will continue.
3. Employees who prefer to continue to work on-campus for all or part of their work schedule can continue to do so as long as the present campus guidelines for masks and social distancing are followed.
4. Due to limits on capacity for indoor recreation areas, usage of PepsiCo Recreation Center and Carver and the Carver weight room will be reserved for student usage only.
If you have questions, please contact the Office of Human Resources.
Required on-line training
All employees have required training that is due on Monday, November 30th. For most employees, there are three required modules:
- FERPA Basics
- Data Security
- Preventing Harassment and Discrimination
The three courses in total will likely take about 2 hours to complete.
New employees will have these three courses along with several additional courses.
Completion of these courses is required to comply with Illinois law as well as other regulations.
You can access the training by following the link in the email reminders you have received, or you can enter you normal login information at this sign in portal.
Additional retirement contribution
As announced earlier this fall, along with restarting the college's retirement contribution in October, a special contribution was made this week into eligible employee's accounts. This contribution used a formula based on what normally would have been contributed in September. Each employee will see this extra employer contribution in the next quarterly statement or by visiting the TIAA website and logging in for details on your individual account in the coming days.
Don't forget to add holiday time
Please don't forget to enter and approve holiday pay for Thanksgiving Day, Thursday 11/26 and Friday 11/27. All eligible, non-exempt employees (hourly), should have time entered and approved into TCP before 5:00 p.m. on Wedneday, 11/25 to ensure proper pay. This process can also be done anytime prior.
- Full-time employees should be paid for eight (8) hours of holiday pay.
- Part-time employees with a regular schedule of at least 20 hours per week should receive a pro-rated number of holiday hours based on their normal schedule.
- Intermittent, temporary and part-time employees working less than 20 hours per week are not eligible for holiday pay.
Employees who are required to work on the observed holiday will be compensated by double-time receiving pay for the hours worked in addition to holiday pay.
Augustana experiential learning program | call for campus-based projects
Augustana College is seeking campus-based projects for college seniors to complete during the spring of 2021.
Part of Augustana College’s mission is to connect students with meaningful, skill-building learning experiences. Typically, students engage in experiential education through internships, study away, and research. Though many students were able to complete their activities as planned just as many had their planned experiences cancelled or postponed until the global pandemic is more under control.
CORE is seeking campus-based projects for academic or student service departments that may have long-standing projects they just haven’t had a chance to get to. We are asking departments to consider projects requiring skills such as research, writing, curating, archiving, data collection, etc. For example, one project we are developing for the President’s Office is for a student to research and curate communication, policies, procedures, etc. related to the college’s response to COVID-19.
Projects need not be paid; most students will be eligible for college support through Augie Choice as long as the project meets certain criteria as listed below.
We are also reaching out to our community partners soliciting community-based projects.
Campus-Based Project Goals and Objectives
The goal of the Augustana Experiential Learning Program is to create a mutually beneficial collaboration between campus departments and our graduating seniors seeking skill-building educational or professional development opportunities.
·Available to college seniors in several majors with various career goals
·Timing of project will be spring semester: Starting February 10- and ending no later than May 14, 2021
·Projects must consist of at least 40 hours of active engagement including instruction, training, feedback, and project work
·Projects must complement, rather than displace, the work of paid employees while providing significant educational benefits to the student
Campus-Based Project Timeline
·November 30- December 11: Solicit Campus-Based Projects from academic or student service departments
·Upon receipt- December 15: Process and approve Community-Based Projects
·Through December 18: Hold Zoom Meetings with department contact and CORE Office
·December 21- January 15: Promote to seniors seeking Community-Based or Campus-Based Projects
·January 18- January 29: Work with organizations and departments to select and match students with Projects
·February 10- May 14: Project work may begin anytime after February 10 for pre-determined length; ending no later than May 14. Project must consist of at least 40 hours of active engagement including instruction, training, feedback, and project work
·Commit to start and end dates and fulfill all duties and requirements of the Community-Based or Campus-Based Project
·Complete all required assignments/evaluations as required for Community-Based Project credit: Weekly Hours Log, Learning Contract, First Impressions Reflection, Site Visit OR Midterm Check-In, Informational Interviews, Updated Resume, Final Evaluation, Employer Evaluation, and Final Paper.
·Provide Campus-Based Project Description including project title, project summary, project objectives and expectations, desired competencies and qualifications
·Supervision: one main contact who is accessible in-person or virtually to develop project goals, give direction and any necessary training, and feedback including a midterm and final evaluation
Campus-Based Project Submission Requirements
Complete the Community- or Campus-Based Project Submission Form consisting of:
·Project Description (sample attached)
o Project title
o Project summary
o Project objectives and expectations
o Desired competencies and qualifications
·Selected Learning Outcomes (options provided on form)
·Provide Contact Information
·Once approved, complete a 15-minute Zoom meeting with a staff member from CORE Office.
If your department is interested in submitting a Campus-Based Project to be considered for the Augustana Experiential Learning Program, creating a mutually beneficial collaboration between campus departments and graduating seniors seeking skill-building educational or professional development opportunities, please complete the Community- or Campus-Based Project Submission Form.
Please direct any questions to Bobbie Tidball, Assistant Director, Internships at Augustana College. email@example.com.
Open position posting
The college is pleased to launch a search for an inaugural Program Director, Sexual Violence Prevention and Education, made possible and fully funded by a grant from the Department of Justice.
Please help us spread the word about this position. Full details are available on the Augustana Employment Page.
100 days - thank you!
Humbly with God - now on sale
Interested in joining the contact tracing team?
COVID has brought many changes to our campus including a need for contact tracing. As we prepare for J-term and spring semester, the team is looking for additions. The goal is to have 6 contact tracing teams with at least 5 people on each team. Each team is "on call" one week out of six. During an on-call week contact tracers should expect to work about 2-3 hours over the course of the week making phone calls. This is an important way to serve our students and keep our community safe. It's also a great opportunity to pick up a new skill set.
Training will be provided in December. Email Chris Beyer if you are interested or would like more information.
Refreshing our signage during break
If you have noticed missing or damaged COVID guidelines signs in your office or classroom spaces, or if you have realized that additional signage would be helpful, please contact Juliane Fricke in Communications and Marketing.
As announced earlier this week by President Bahls, as a small token of appreciation, 300 pumpkins pies are available in the Gerber Dining Center for employees. You can pick yours up between 1:00-5:30 pm today.