Reserving facilities
All events (other than regularly scheduled classes) should be reserved through the Astra request form. To find Astra, go to the Augustana website and click on the Current Students tab; Astra can be found under the “Quick Links” section. If you have any questions, call the Scheduling Office at x7253 or email schedulingoffice@augustana.edu.
Reservations for Carver must be scheduled with the Athletic Director at mikezapolski@augustana.edu or ext. 7223.
Reservations for PepsiCo must be scheduled with the Director of Intramural Sports and Recreation at donumland@augustana.edu or ext. 7704.
Residence hall reservations must be scheduled with the Area Coordinator of that building.
- Academic and specialty use (i.e., football practice on the field, band rehearsal in the rehearsal room, etc.) have priority over all other usages of an individual space.
- For some facilities, including both performance halls, only a student group officer or their faculty advisor may reserve the facilities.
- Facility usage is not finalized until approved by the appropriate scheduling entity.
- Events scheduled in outdoor spaces require prior approval. Outdoor events, certain locations on campus, and/or use of college equipment outdoors may not be possible due to weather, security or maintenance issues. Contact the Scheduling Office for details.
- Not all facilities are available for use, and restrictions apply on the types of usage in some facilities on campus.
- Events sponsored by non-Augustana organizations are subject to approval by the College's Rental Review Committee, and will be charged a fee for use of facilities according to a policy maintained in the Scheduling Office. Please contact x7322 for further information. Non-Augustana users of certain facilities must sign a Lease Agreement and Technical Rider agreement prior to use of those facilities.
- Users are responsible for the space they reserve and use and should leave the space in an appropriate condition after their usage. This includes, but is not limited to, discarding refuse in the appropriate container, returning seats to their original configuration, cleaning the dry erase boards if used, closing doors and windows, and turning off lights when leaving a space.
- Although this happens very rarely, the College reserves the right to cancel, reschedule or relocate events if necessary based on the greater needs of the institution.
Charges for Facility Use
- Meeting rooms: no charge for college-recognized student organizations. Rental fees for classrooms and other facilities will be quoted upon request.
- Reservations for facilities must be made in advance. Unusual set-ups or special arrangements in meeting rooms may necessitate a charge to college groups. A fee will also be assessed for vandalism or excessive refuse left behind after an event.
- All school events: no charge for use of general facilities.
- Private parties: a fee will be charged depending on facilities and equipment.
- Performance halls: no rental charge will be assessed for college-recognized student organizations, but scheduling restrictions apply. Unusual set-ups or special arrangements may necessitate a charge to college groups. Contact the Scheduling Office for details.
- Members of the Augustana community who wish to serve food must abide by the College’s Food Service Policy.
Facilities Regulations
Use of Facilities
Users will be expected to abide by all building and campus regulations. If, in the opinion of the supervisory staff, a person's presence interferes with the operation of a building or program, that person will lose the right to be present in that building or at that program.
Users must provide the appropriate office of the technical, staffing and equipment needs for their event at least two weeks prior to their usage of facilities. Users of Centennial and Wallenberg Halls must meet with the Performance Hall Technical Coordinator at least two weeks prior to their event; call x7323 to make arrangements.
Posting Signs on Buildings
Student initiated advertisements, flags, banners or decorations of any type that are placed on college buildings, lamp poles, sidewalks, etc. must receive general approval from the Dean of Students or the Director of Student Life and Leadership. Items must be stamped by the Office of Student Life and Leadership prior to being displayed. For the specific outdoor locations, the Dean of Students will provide permission. For specific indoor locations, the secretary of each building and the Area Coordinator of each residence hall will provide permission.
Use of Old Main Elevator
The use of the elevator in Old Main is restricted to faculty, staff and students with special permission. Students with physical disabilities should contact the Dean or Associate Dean of Students.
Carver Center
Admittance Required
Persons wishing to access the Carver Center for a home athletic contest must present a current faculty-staff I.D. card, a student I.D. card or a guest pass at the door. No one will be admitted without proper credentials.
Basic Schedule
The Carver Center is primarily reserved for athletic competitions and practices. During the academic year, various venues such as the main arena court, pool, racquetball courts and weight room are available for use. For times these facilities are available please call x7255.
Guest Policy
The use of Carver Center is essentially for Augustana College faculty, staff and students. However, an occasional guest is permissible.
Lockers and Towels
Locker and towel services are available for an annual fee of $10. Fees may be paid in the Carver Center Office area between the hours of 8 a.m.-4:30 p.m. Lost towels and locks or broken equipment will be charged at the current replacement costs. The Carver Center is not responsible for lost or stolen articles.
Pool Requirements
Regular swimming suits must be worn. A soap shower must be taken before entering the pool. Pool may not be used without two certified lifeguards on duty. Call for hours. A current Augustana I.D. must be presented to use the pool.
Seasonal Schedules
The schedule for recreation varies around the different activities in Carver Center including practices, contests and intramural activities. Carver Center closes early on days of home athletic contests. We will attempt to open the pool on dates of home varsity intercollegiate competition as locker room facilities become available.
Street Shoes
Street shoes are not allowed on any recreational facility floors.
Weight Room
No offensive music will be allowed in the weight room. The weight room will not be opened without supervision. A current Augustana I.D. must be presented to use the weight room.
PepsiCo Recreation Center
Admittance Required
Only students, employees and their immediate families may use the PepsiCo Center by presenting a faculty-staff pass or a student I.D. card. No one will be admitted without proper credentials. Family members under the age of 14 must be accompanied by a student or employee. Unaccompanied family members may be asked to leave the facility if their behavior requires staff intervention. Note: Immediate Family Members is defined as the employee, spouse and children of the employee while employed at Augustana College.
Guest Policy
Two guests are permitted with each student or employee. The fee for each guest is $5 for individuals 14 and over, and $2 for children 5 to 13. Children under the age of 5 are free. The pass is good for one day only.
Alumni Policy
Augustana alumni may access the PepsiCo Center via a day pass once verified at the front desk as an alumni for a fee of $5 ($3 for 55 and over).
Alumni may bring up to two guests per visit, using the guest policy rate. There will be no charge to alumni during the following events: Parents Weekend, Homecoming and Sibling Weekend. Call 309-794-7705 for more information.
Basic Schedule
The PepsiCo Center hosts the majority of intramural, club sports and recreational sport activities. Intramural schedules are available at the front desk. Users may be asked to reschedule their recreational activities if they interfere with a planned program. For facility times, please call 309-794-7705.
Strength Training and Cardio Fitness
Multiple spaces are available for strength training and cardio fitness. Rules and regulations pertaining to the strength and cardio spaces are posted and must be observed at all times. Individuals under the age of 14 must be accompanied by a parent in order to use these spaces. Individuals will be asked to leave the facility space if the rules are not followed.
Tennis Court Usage
Reservations for tennis courts can be made up to 48 hours in advance by calling (or stopping by) the PepsiCo Center front desk. Please call 309-794-7705 for reservations. Time slots are limited to a maximum of two hours (depending on availability and demand) during the week between the hours of 6 a.m.–2 p.m.
Lockers and Towels
There is no towel service, but a limited number of lockers are available on a daily basis only. Locks may be checked out at the front desk by providing an I.D. Personal locks will be cut off on a daily basis if left on a locker. Showers are also available.
Footwear
Only tennis shoes will be permitted on the recreation facility floors. Persons wearing street shoes or shoes that are muddy or extremely dirty will be asked to remove them or leave the facility if noncompliant.
Brunner Theatre Center
Brunner Theatre Center Facilities
No shoes or shirt/no service. Dogs, rollerblading and bikes are not allowed.
The Brunner Theatre Center houses a variety of services including the bookstore, snack bar, Student Government Offices, Black Box Theatre, Brunner Theatre, and scheduling office.
Thomas Tredway Library
The Thomas Tredway Library provides access to more than 288,000 print and electronic resources and 89 databases. Special features include individual and group study rooms, three computer labs, group media tables, black and white/color printers and current periodical, leisure reading, cookbook and zine collections. Special Collections, including the college archives, are located on the first floor in a specially climate-controlled suite designed for rare book preservation.
An online catalog provides access to the Augustana book and audiovisual collections as well as those of 90 other academic and special libraries in Illinois. Students also may request interlibrary loans from local, regional or national suppliers. Electronic resources can be accessed from both on and off campus locations.
Assistance is available at the research help desk located in the center of the 2nd floor, and by telephone (x7206). The circulation department (for checkout) is adjacent to the 2nd floor exit. Materials, including items placed on reserve by faculty, are also available here.
An Augustana I.D. serves as your library card; it is required for borrowing items. Borrowers are responsible for all items checked out on their I.D. Most books may be checked out for six weeks, videos for two weeks. (Periodicals do not circulate.) Renewals are possible if no "holds" are placed on the material. Students may request that checked-out items be held for them. Invoices on unreturned items will be forwarded to the Business Office and billed against students' accounts. Overdue fines are not charged for standard circulating Augustana material less than two weeks past due; after two weeks replacement costs are charged. Overdue charges for interlibrary loan materials also will be assessed, and may be determined by the lending library. Overdue charges for reserve items may accrue by the minute or hour, depending on the item.
Accessible entrances are located on the fifth floor (near the dining hall) and on the first floor (east side).
Further information can be obtained from the Tredway Library website.
The Gerber Center
The Learning Commons in the Gerber Center merges with the Thomas Tredway Library on the 4th Floor to create a unique living and learning environment. The Gerber Center is the hub of campus life and houses the Offices of Student Life and Leadership, Office of Student Inclusion and Diversity, Office of International Student and Scholar Services, and Dining Services. It contains a multipurpose room for concerts and lectures which seats 700 students, as well as a variety of spaces students use for both academic and social endeavors. The fifth floor is home to the campus dining center and allows students lovely views of the campus and the Mississippi River.
Asian Pagoda House
The Asian Pagoda House is located at 912 34th Ave. and provides a gathering place for students, faculty and staff to enjoy presentations, studying and hanging out. The Asian Student Organization hosts weekly meetings here on Thursdays at 5:30 p.m. For reservations, call 309-794-8270.
Black Culture House
The Black Culture House, 3250 9th Ave., serves as a center for student activities including tutoring, studying, small group discussions and meetings. The Black Student Union holds weekly meetings in this space on Tuesdays at 7 p.m. The house is available for all students and their events. For reservations, call 309-794-8270.
Casa Latina
Casa Latina is located at 3416 9 1/2 Ave., and serves as a center for student activities including tutoring, studying, small group discussions and meetings. The Latinx Unidos student organization holds meetings on Monday at 6 p.m. For reservations, call 309-794-8270.
Computing Facilities
Augustana College maintains state-of-the-art information technology facilities to support the instructional program of the college. Currently, there are more than 300 personal computers designated for student use located in labs throughout the campus. These labs enable the students to complete class assignments, perform research, and develop a high level of computer expertise. Each computer is connected to the campus network, allowing access to resources such as email, networked printers, instructional software, and high-speed connection to the Internet. Students who choose to bring their own computers can enjoy access to the network resources from the convenience of their own rooms.
For those with a laptop computer, Augustana also provides wireless network access in many areas on campus. Currently, most academic buildings, the Brunner Theatre Center, Swanson Commons, residence hall lounges and all five floors of the library are covered by wireless service. To access the wireless network, laptops must be equipped with an 802.11b or g-compliant wireless network card.