Sending transcripts and official scores to Augustana
Enrolling students are expected to arrange to send official transcripts reflecting all prior college coursework to the college for evaluation. The college only post scores or grades from an original transcript form each institution (e.g. no grades from a high school transcript for college work will be applied without the original college transcript). Failing to do so may result in your transfer work not being accepted at a later point.
Students who wish to send high school or college transcripts from another institution or scores for Advanced Placement (AP) or International Baccalaureate (IB) or A-Levels to Augustana to be a part of their official records should note that Augustana only accepts official transcripts and scores. Prior to student enrollment, the high school transcripts should be sent to the Augustana Admissions Office directly from the high school or an approved vendor. Those sent from the student or family will not be accepted. Students should contact the Office of Admissions or their admission counselor directly about those procedures. Students should contact the sending institution or organization regarding their request procedures.
Augustana will accept hard-copy transcripts mailed directly to the Office of the Registrar from the sending institution or sent through an official approved e-transcript vendor. If sending an electronic transcript to the college indicate with the electronic request that transcripts be sent to firstname.lastname@example.org (see information below on electronic transcripts).
The following delivery methods for transcripts will not be accepted (all of these methods are considered unofficial and will be destroyed with 5 business days or returned to the student upon request):
- transcripts/scores that are emailed as an attachment in any format (including pdf);
- transcripts/scores that are issued to the student or forwarded by the student;
- transcripts/scores that are hand-delivered to the college (including transcripts/scores that are in a sealed envelope); and
- transcripts/scores that are faxed.
International students who cannot meet the above transcript requirements will present evidence, such as an electronic copy of their transcript or a grade report, during the admissions process. However, as a condition of continued enrollment with the college, international students must present an original copy of the final, official transcripts to the Office of the Registrar when they first arrive on campus. Please see the catalog section on academic records for more information.
All transcripts should be sent from the sending institution directly to:
Office of the Registrar, Augustana College, 639 38th St., Rock Island, IL., 61201
Once official transcripts and scores are received, it can take 3-5 business days to post to the record. Students should check their Arches record within about a week to see if the scores and/or coursework have posted. By sending official scores and official transcripts to Augustana College, individuals consent to post all eligible coursework to the academic record. Students may not pick and choose which courses are applied to their record. If transfer coursework was taken after initial enrollment with the college students are required to petition every course on their trasnscript for transfer before any work will be applied to the record. Augustana students who wish to inquire about transferring credits to Augustana after initial enrollment should complete the petition to transfer credit form.
Dual enrollment credit, Advanced Placement (AP) credit, International Baccalaureate (IB) credit and A-Level exam credit will only be posted to the record from an official, original transcript or score report sent directly to the college from the appropriate originating institution or organization. Scores and credits will not be applied from a high school or college transcript. In accordance with legal regulations and best practice standards, coursework posted to the record may not be removed. For more information, see the college Advanced Standing Policies and Transfer Policies. For any questions, contact: ChristinaKlauer@augustana.edu or 309-794-7277.
Letters confirming language of instruction (international students)
International students seeking to provide proof of the language of instruction at their high school should request an official letter from their principal or headmaster. Letter requirements include:
- letter on official letterhead;
- contain student's legal name;
- indication of the official language of instruction at the high school;
- seal or stamp of the school; and
- wet signature of headmaster or principal (no e-signatures or emails accepted).
Please visit Founders Hall, Office of the Registrar, to discuss the situation and receive a copy of a template for the letter.
For more information, see the Second Language section under requirements for the Bachelor of Arts degree or visit the Office of the Registrar.
Policies effective on July 1, 2009