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New student checklist, fall 2024

This checklist will help you take all the necessary steps to get ready to attend Augustana.

In addition to this checklist, use the Admissions portal to track your progress on critical checklist items.

These items apply to all incoming first-year and transfer students.

Please note: Some checklist items are processed manually and can take up to 72 business hours to show as complete in your portal. Please be patient and your checklist will be updated once items are processed.

Create your account and email

Create your Augustana network account

❑ This step must be completed in one sitting and just one time. Do not proceed with other steps until this one is complete.

Start here at

→ Click on "Set up Student or Employee Account"

→ Enter your student seven-digit ID number, including the leading zero. If you don’t know your ID number, please contact Admissions.

→ Agree to the "Communication & Campus Tech Agreement" by clicking on the box.

→ Complete all of the remaining steps to successfully set up your account. (Here are step-by-step instructions.)

At the end of this step, you’ll know your username and be enrolled in the password recovery system. If you have problems completing this step, call or email the ITS Helpdesk or call 309-794-7293.

Access your Augustana email

❑ Log in to your new student email account. Check your inbox frequently for information from the college. If you have problems completing this step, call the ITS Helpdesk at 309-794-7293 or email

Augustana email

Identify your emergency contacts

❑ This step must be complete before you can register for classes.

Log into our Self-Service portal. Under Emergency Contacts, choose "Add New Contact." Fill out the required information and submit. Then choose "Confirm."

Advising and Registration

Please do the following, in order. The earlier you complete these checklist items, the more options you have to meet with an advisor and register for your fall classes.

(First, complete all actions above under “Create your Augustana network account," and “Identify your emergency contacts.”)

Complete the Math Wizard. This 3-minute tool determines whether your advisor needs additional information to guide you regarding math placement. You may be required to submit verified ACT/SAT scores or create an account in a Math learning platform called ALEKS to complete this checklist item.

Complete the Language Wizard. This 3-minute tool determines whether your advisor needs additional information to guide you regarding World Language courses. You may be required to take a placement test to complete this checklist item.

Learn about required courses for the major(s) you’re considering. 

❑ Complete your pre-advising form. Your response will directly impact your first semester course registration. Please allow about 20 minutes to complete this form.

❑ Watch your Augustana email for an invitation to reserve your Orientation and Registration date.


❑ Notify other colleges of your decision to attend Augustana.

❑ Join the Facebook student group for the Augustana College Class of 2028.

❑ Check out our Augustana Bound Instagram and web page.

❑ Parents or guardians, join the Augustana College Class of 2028 Parents and Families Group on Facebook.

Send required records

Send in your academic records

❑ Request final, official transcripts from all high schools and colleges from which you attended or received credit, due July 1. This includes dual enrollment coursework.

❑ Complete your Admissions record. ACT/SAT scores are used for course placement and institutional research. If you didn't submit your ACT/SAT scores as part of the Admissions process, please do so now or notify us that you did not take one of these tests.

❑ Request Advanced Placement (AP) scores and International Baccalaureate (IB) and A-Level scores by July 1.

Once you register for fall classes, you may request an enrollment verification through Arches. Email the Office of the Registrar or call 309-794-7277 if you need help.

Send your health records

❑ Submit immunization records and COVID vaccination verification by June 30. Students will do this in the Admissions portal, in the Upload Materials section.

Submit your insurance records

Provide proof of existing health insurance or apply for coverage (see options) by Sept. 1.

Financial aid and billing

Arrange for billing (all students)

Set up an Authorized Payer.
See PDF: Step-by-step instructions

Secure financial aid (for domestic students only)

❑ To reduce or reject any of your awards, please contact the Office of Financial Aid.

❑ If requested, submit all forms and documents to the Office of Financial Aid to complete the federal verification process.

❑ Notify the Office of Financial Aid of all outside awards you have received by sending a copy of your notification letter from the organization.

❑ If you are eligible and plan to borrow a Federal Direct Loan, and have not already done so, complete the Loan Agreement for Direct Subsidized/Unsubsidized Loan (MPN) and Loan Entrance Counseling. These documents can be completed at

Student ID, housing and dining

Get your student credentials

Submit a passport-style photo for your official Augustana ID card by June 30.

Residential students pick up their IDs with their keys when they move in. Commuters can get their IDs from the Augustana Police and Public Safety in Sorensen.

Apply for housing

❑ Find out more about living on campus and what to bring with you!

Submit your housing application online between May 1 and June 30. Note: Use your Augustana email address and credentials to log in. (See PDF: How to sign up for housing)

Pay housing deposit by June 30. Note: International students should pay after receiving their visas.

❑ For special accommodations in housing, submit your housing application, request for accommodations and medical documentation by the priority deadline of June 30. 


❑ Find out about your meal plans options. Choose your meal plan before you arrive on campus.

Parking and campus jobs

Campus jobs

❑ Considering a job on campus? Determine your eligibility for employment and complete the required forms. Bring the required documents and completed forms when you come to campus.  (Note: International students will work with the OISSS office to learn about on-campus jobs.)


❑ Parking permit packets are mailed out USPS the same week as housing assignments go out. Please read the information in the packet and mail back the required forms with payment as soon as possible.  

Parking permits are not mailed. New students pick up their permits during Welcome Week.  At permit pick-up, you also will receive a map showing where you can park on campus. 

For international students

Submit the Travel Plans form by Aug. 1 to inform the Office of International Student and Scholar Services (OISSS) of your arrival and to secure your pickup.

❑ Secure your U.S. visa and upload a copy in the Admissions portal.

For athletes

❑ Athletes in NCAA sports must complete the Student Athlete Sports Medicine form by Aug 1.

❑ Athletes report on the following dates:

  • Football: Tuesday, Aug. 13.
  • Men's and women’s cross country: Friday, Aug. 16.
  • Men's and women's golf: Sunday, Aug. 18.
  • Men's and women's soccer: Friday, Aug. 16.
  • Women's volleyball: Friday, Aug. 16.
  • Women's tennis: Friday, Aug. 16.
  • Men's water polo: Thursday, Aug. 22.

      Head coaches will confirm specific details by July 1, 2024.

Getting ready for classes

❑ Sign up for a summer orientation and registration session. (2024 dates: June 10, June 29, July 19, Aug. 5.)

❑ Finish required online training on well-being, safety, and diversity, equity and inclusion. You will receive information about how to complete these brief training modules from Vector Solutions.

Order your textbooks through the Augustana Bookstore.

❑ If you have signed up for the PACE Multicultural Mentorship Program Aug. 25-29, 2024, you will move onto campus early. (for domestic students only)

International Student Orientation is Aug. 28-29, 2024.

❑ Participate in Welcome Week Aug. 30-Sept. 2, 2024. Folders should be picked-up between 9 a.m.-12:30 p.m. on Friday, Aug. 30, in the Gerber Center, Gävle rooms.